Education CRM for Universities | Campus Flow
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For Universities

One Admissions System Across Every School and Department

Universities run dozens of programmes with different rules, calendars and committees. Campus Flow gives each department its own workflow and the registrar one view of all of them.

60+

programmes on one instance

1 view

for the registrar

4 weeks

typical rollout

Registrar Dashboard

All schools

School of Engineering

4,120 applications, 1,860 offers

45%

School of Management

2,340 applications, 610 offers

26%

School of Law

980 applications, 240 offers

24%

Doctoral programmes

312 applications, interviews in progress

Round 2

The Problem

Every Department Built Its Own Process

Engineering uses a portal, Management uses email, Law uses a spreadsheet. The registrar compiles reports by hand and compliance filings take weeks.

No Single Count of Applications

Each department reports differently, so the university never knows its true funnel until the term starts.

Committees Work Outside the System

Interview panels and selection committees score on paper. Decisions are typed back in later, with errors.

Compliance Reporting Is a Quarterly Scramble

UGC, NAAC and NIRF data is reassembled from department files every cycle.

How It Works

Central Platform, Department Control

1

Model Your Structure

Schools, departments, programmes and intakes map once with their own calendars and rules.

2

Give Departments Their Workflow

Each programme defines its stages, committee reviews and interview formats without touching others.

3

Score and Decide Inside the System

Panels score online, decisions are recorded with audit trail and offers release on approval.

4

Report Centrally

Registrar and leadership see live funnels, demographics and compliance exports for every body.

Modules That Matter Here

Modules Universities Rely On

By Role

What Each Level of the University Gets

PM

Principal & Management

Owns the outcome

  • University-wide funnel
  • Department benchmarks
  • Compliance exports in one click
AH

Admission Head

Owns the funnel

  • Programme pipeline control
  • Committee scheduling
  • Offer and waitlist rules
CO

Counsellor

Owns the conversation

  • Applicant queue by department
  • Interview panels online
  • Document verification
IT

IT Admin

Owns the setup

  • SSO and role management
  • ERP, LMS and payment links
  • Audit logs and data residency

Results

What Changed for Grantham University

A private university in Jaipur with 11 schools brought every intake onto one platform in a single admission cycle.

11

schools on one instance

₹4.8 Cr

fees online in week one

3 weeks

saved on NAAC data

“Receipts, instalments and scholarships reconcile with Tally overnight. Accounts stopped chasing us, and the registrar has one dashboard instead of eleven emails.”
ADAnil DeshmukhFinance Controller, Grantham University

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

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Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

{{billNote}}

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Universities Ask

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Bring Every Department Onto One Admissions Platform

Book a demo and we will model two of your schools with their real programmes so you can see department control and central reporting together.