Hostel & Transport — Campus Flow
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Product · Hostel & Transport

Every Bed Allotted, Every Bus Tracked, Before a Parent Has to Ask

Room requests, bus routes, mess plans and gate passes run on the same student record as fees and attendance. Wardens allot in a tap, parents see the bus live and every charge lands on the right invoice.

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The problem

Beds Sit Empty While Parents Call About the Bus

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of hostel beds stay unallotted into the second week of term

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parent calls to the office each morning are about where the bus is

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of mess and transport charges are billed late or missed

Parent calls about the bus

Weeks after live tracking

100%
½ as manyafter 2 weeks of live tracking
02 WKS346

How it works

From Room Request to the Term Invoice, in One Record

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Admission form feeding hostel request, bed selection, mess plan, bus seat, medical and roommate notes into one student recordRules allotting hostel rooms and bus seats by year, gender, medical need and roommate preference, with allotment letters sent on WhatsAppHostel move-in desk handing over room keys, a bus pass and hostel ID, with inventory signed and parents notifiedLive school bus tracking on a map, boarding alerts to parents and night attendance taken by the wardenHostel invoice combining room rent, transport and mess charges into one bill
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Inside hostel & transport

Nine Things the Hostel and Transport Desks Run.
One Record Behind Them.

All products →
Live bus tracking

GPS on every bus, with boarding and drop alerts to parents and an ETA for each stop.

Route 4 · ManinagarArriving · 4 min
Parents notified
Route 2 · SatelliteBoarded · 7:35 AM
38 of 40 seats
Route 7 · BopalDelayed · 9 min
Alert sent
Room allotment

Rules by year, gender and medical need fill blocks and floors without a paper chart.

Mess plans

Veg, Jain and special diets per student, with weekly menus and plan changes billed correctly.

Gate passes and leave

Students request, parents consent, wardens approve, and the gate scans the pass on the way out.

Night attendance

Taken on the warden’s phone by floor, with absentees flagged to parents the same night.

Maintenance tickets

Raised from the room with a photo, assigned to staff and tracked until the student confirms.

Route planning

Stops, timings and capacity per bus, with seat allotment by stop and driver details for parents.

Visitor and check-out log

Parents and visitors signed in at the gate, and check-out with deposit settlement at term end.

Billing on the fee plan

Hostel, mess and transport charges post to the family’s invoice, pro-rated and adjusted automatically.

By role

One Student, Three Desks, Nothing Written Twice

ASAarav SharmaBlock A · Room 214 · Route 4 · Seat 18One record
Warden sees

Allot a Room and Take Attendance from a Phone

StudentAarav Sharma
BlockBlock A
Room214, Bed 2
Medical note, ground floor requested
Allotment by rules, with a one-tap overrideNight attendance by floor in under five minutesGate passes approved with parent consent attached
Parent sees

Where the Bus Is, and What Was Charged

Route 4 · Bus arriving4 min
Gate pass · Weekend leaveApprove
Mess plan · Veg to JainUpdated
Live bus map with boarding and drop alertsRoom, warden contact and mess menu in the appHostel and transport charges on the same fee invoice
Transport head sees

Every Route, Seat and Delay on One Screen

Routes live14
Seats filled612 / 640
On time today13
Open tickets2
Occupancy and delays per route, liveDriver, bus and stop details in one registerAlerts when a bus runs late or a seat sits empty

Results

What Changes in the First Term

Averages across 2,400 institutions on Campus Flow. Four of them, by name.

Northfield UniversityAhmedabad · 2,400 seats
98%beds filled by the first day of term
Read the case study →
Meridian Group of CollegesPune · 5 campuses
−71%morning calls about the bus
Read the case study →
Grantham Business SchoolBengaluru · MBA, PGDM
100%hostel and mess charges billed on time
Read the case study →
Compass International SchoolSurat · K–12
9 hrssaved per warden every week
Read the case study →

Pricing

Simple, Transparent Hostel & Transport Pricing

Every plan includes unlimited students, secure cloud hosting and migration of your hostel and route registers. Upgrade anytime as your campus grows.

Save ₹200/mo annually

Starter

5–25 licences

For a single hostel block or a small bus fleet

{{p1}} /month

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Get Started

Core features

  • Room and bed allotment
  • Bus routes, stops and seat allotment
  • Mess plans and weekly menus
  • Gate passes and leave approvals
  • Night attendance on mobile
  • 6 staff logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For colleges with several blocks and routes

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Live GPS tracking and parent alerts
  • Rule-based room and seat allotment
  • Maintenance tickets with photos
  • Visitor and check-out log
  • Occupancy and route reports
  • 10 staff logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities running large hostels and fleets

{{p3}} /month

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Get Started

Everything in Growth, plus

  • Charges posted to the fee invoice automatically
  • Pro-rata billing and route change adjustments
  • 30 staff logins
  • Block-wise and route-wise dashboards
  • Delay alerts and capacity warnings
  • Biometric and RFID gate integrations
  • Deposit and damage settlement at check-out
  • 48 hrs/year on-call support

Enterprise

200+ licences

For education groups with hostels across campuses

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited staff logins
  • Cross-campus hostel and fleet management
  • Custom allotment rules
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

Campus Flow · Hostel & Transport Demo

Every Bed Filled, Tracked and Billed on Time

Watch a walkthrough of how a room request becomes an allotment, how parents follow the bus live and how every hostel, mess and transport charge lands on the fee invoice.

Book Your Live Demo www.campusflow.io
Campus Flow enquiry inbox, lead routing, counsellor follow-ups and funnel reporting

Security & Compliance

Power Your Institution with Campus Flow
India’s Secure, Compliant Education CRM

Student records, applications and fee data, protected by enterprise-grade security and Indian data-protection standards.

DPDP Act Ready

Student data handled under India’s Digital Personal Data Protection Act, 2023.

ISO 27001 Certified

Information security management audited and certified to ISO/IEC 27001.

UGC & AICTE Aligned

Admission and record formats aligned to UGC, AICTE and state board requirements.

SOC 2 Type II

Controls for security, availability and confidentiality independently audited.

GDPR Compliant

International student data handled to GDPR standards for global admissions.

In the News

Hostel & Transport in the News

How India’s media is covering the way institutions run hostels, buses and mess halls for students and parents.

Parents tracking the school bus on a phone
Student Safety

The Bus on the Map, Why Parents Now Expect to See Where Their Child Is…

Live tracking and boarding alerts have cut morning calls to school offices by more than half, and institutions that…

Anurag Tiwari

EdTech Bulletin

31 Jan 2025

Read ›
Warden allotting hostel rooms on a tablet
Hostel Operations

No Bed Left Empty, How Campus Flow Allots Rooms by Rule Before Term Begins…

Paper charts and WhatsApp groups leave rooms unfilled. Campus Flow allots every bed and bus seat in seconds, based on…

EBR Online Bureau

Education Business Review

Jan 29, 2025

Read ›
Accounts team reviewing hostel and transport charges
Fee Integration

Campus Flow Posts Hostel, Mess and Transport Charges Straight to the Fee Invoice

The update pro-rates hostel and bus charges from the check-in date and adjusts the next instalment when a route or…

By EduWire India

EduWire India

May 20, 2023

Read ›

Rated by Admissions Teams

India’s Top-Rated Hostel & Transport Software

Rated by wardens, transport heads and accounts teams for room allotment, live bus tracking and billing on every major software review platform.

SoftwareSuggest badge

5.0/5

SoftwareSuggest

Most Likely to Recommend, Hostel Management, Winter 2023

Slashdot badge

5.0/5

Slashdot

Verified reviews from admissions teams

Capterra badge

4.6/5

Capterra

Rated for hostel & mess management

Software Advice badge

4.8/5

Software Advice

Rated for transport & bus tracking

SourceForge badge

5.0/5

SourceForge

5-star reviews from wardens

FAQs

Hostel & Transport Frequently Asked Questions

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Run Your Hostels and Buses on Campus Flow

Join institutions across India that fill every bed before term, show parents the bus live and bill every charge on time.