CRM for Coaching Institutes and Test Prep | Campus Flow
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For Coaching & Test Prep

Turn Every Enquiry Into a Batch Seat Before the Competitor Calls Back

Coaching institutes win on response time. Campus Flow routes each enquiry to a counsellor in seconds, runs demo classes and instalments, and tells branch managers who has not been called back.

5 min

median first response

3.2x

follow-ups per counsellor

27%

higher batch fill rate

Kota Centre, This Hour

18 counsellors

New enquiries

42 since 9 AM, all assigned

100%

Demo classes today

JEE Advanced 4 PM, 31 confirmed

31

Not called back

3 enquiries older than 15 minutes

Alert

Instalments due

₹8.4 L across 56 students

Reminded

The Problem

Enquiries Go Cold in the Time It Takes to Find the Register

Students enquire at four institutes on the same afternoon. The one that calls back first usually wins, and most centres cannot say who was called at all.

Leads Sit Unassigned

Website forms, Justdial and walk-ins land in different places. By the time someone calls, the student has joined elsewhere.

Demo Classes Leak Students

Students who attend a demo but do not enrol are never followed up with a batch offer.

Instalments Slip Between Branches

Each branch tracks dues in its own sheet. Head office finds out about defaults at month end.

How It Works

Speed to Lead, Built In

1

Route in Seconds

Every enquiry source lands in one queue and is assigned by course, language and counsellor load.

2

Book the Demo

Counsellors book a demo class slot on the call. Students get a WhatsApp reminder an hour before.

3

Enrol With Instalments

Batch offer, fee plan and first instalment complete on the student’s phone the same day.

4

Collect on Time

Instalment reminders go out three days before due, with a payment link, across every branch.

Modules That Matter Here

Modules Coaching Centres Live In

By Role

What Each Role at the Institute Gets

BM

Branch Manager

Owns the centre

  • Branch funnel and dues
  • Counsellor response times
  • Batch fill rates
CO

Counsellor

Owns the conversation

  • Next call, with context
  • Demo booking on the call
  • Instalment status per student
TR

Trainer

Owns the batch

  • Batch rosters and attendance
  • Demo class attendees
  • Test results to parents
PT

Parents

Own the decision

  • Fee plan and receipts
  • Class and test schedule
  • Progress reports on the phone

Results

What Changed for Meridian Coaching

A six-branch JEE and NEET institute in Kota put all branches on Campus Flow before the April intake.

3.2x

follow-ups per counsellor

5 min

median response time

27%

higher batch fill

“The worklist tells each counsellor who to call next. Nobody keeps a notebook any more, and the Kota and Jaipur branches finally report the same numbers.”
RKRajesh KhandelwalCentre Director, Meridian Coaching

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

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Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

{{billNote}}

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Coaching & Test Prep Ask

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See Your Centre’s Response Time on Campus Flow

Book a demo and we will load last month’s enquiries to show who was called in five minutes, who was not, and what it cost.