CRM for Study Abroad Consultants | Campus Flow
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For Study-Abroad Consultants

Every Student, Shortlist and Deadline on One Timeline

Study abroad counselling runs across months, countries and dozens of documents. Campus Flow keeps each student’s shortlist, checklist and deadlines in one place the family can also see.

0

missed deadlines last intake

68%

sessions on video

14

countries supported

Fall Intake Tracker

186 students

Aditya Rao

UK, 4 offers, CAS requested

Visa stage

Sneha Pillai

Canada, SOP review due Friday

Docs

Vikram Reddy

Australia, GTE interview Tuesday

Interview

Deadlines this week

23 applications, all on track

Clear

The Problem

Months of Counselling Tracked in Chats and Folders

Each counsellor keeps student files in WhatsApp threads and shared drives. When someone is on leave, deadlines slip and families panic.

Deadlines Live in People’s Heads

Application, scholarship and visa dates differ by university and country. One missed date costs the intake.

Documents Come in Twenty Versions

SOPs, LORs and transcripts bounce between email and chat. Nobody knows which is final.

Families Call for Status

Parents want to know where the application stands and call the counsellor, daily.

How It Works

One Timeline per Student, Shared With the Family

1

Profile and Shortlist

Capture scores, budget and preferences; build a shortlist with intake dates and requirements per university.

2

Run the Checklist

Every document has an owner, a version and a due date. Reviews happen in the record, not in chat.

3

Track Applications and Offers

Submissions, offers, deposits and CAS or I-20 steps move on one timeline with reminders.

4

Visa and Pre-Departure

Interview prep, visa filing and pre-departure sessions close out the journey with the family informed.

Modules That Matter Here

Modules Consultancies Use Daily

By Role

What Each Person Gets

BM

Branch Manager

Owns the centre

  • Intake pipeline by country
  • Deadline risk across students
  • Counsellor load
CO

Counsellor

Owns the conversation

  • Today by deadline
  • Document review inside the file
  • Video sessions with families
PT

Parents

Own the decision

  • Live application status
  • Checklist with due dates
  • Pay service fees online
FO

Finance Office

Owns collections

  • Service fee collections
  • University deposit tracking
  • Refund and commission reports

Results

What Changed for Compass Study Abroad

A Hyderabad consultancy with 186 students in the Fall intake moved every file onto Campus Flow.

0

missed deadlines

68%

sessions on video

60%

fewer status calls from parents

“Families in Vijayawada and Warangal join from home. Our show rate went up, not down, and nobody asks us for a status update any more because they can see it.”
FSFarah SiddiquiFounder, Compass Study Abroad

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

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Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

{{billNote}}

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Study-Abroad Consultants Ask

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Put Your Next Intake on One Timeline

Book a demo and we will load a handful of current students so you can see shortlists, checklists and deadlines in one view.