Education CRM for Schools and K-12 | Campus Flow
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For Schools & K-12

Fill Every Seat and Keep Every Parent Informed

From the first enquiry call to the last fee instalment, Campus Flow gives schools one record per family, a parent app they actually open, and reminders that arrive before the due date.

92%

parents active on the app

3 days

faster fee collection

41%

more enquiries converted

Admissions Desk, Today

Live

Riya Mehta, Grade 6

School tour booked, Saturday 10 AM

Tour

Kabir Shah, Nursery

Sibling in Grade 3, fee concession applied

Offer sent

Anaya Iyer, Grade 9

Transfer certificate pending upload

Awaiting docs

Fee reminders

14 families, Term 2 due in 3 days

Scheduled

The Problem

Admissions Season Runs on Paper, WhatsApp Groups and Memory

Front desk staff juggle enquiry registers, tour calendars, fee receipts and consent forms. Parents repeat themselves at every step and nobody can say how many seats are filled today.

Enquiries Vanish After the First Call

Walk-ins and phone enquiries land in a register. Nobody follows up after the tour, and sibling families are never recognised.

Fee Collection Becomes a Chase

Reminders go out late, receipts are hand-written, and accounts reconcile the ledger at the end of the month.

Parents Call the Office for Everything

Attendance, circulars, bus timings and fee dues all go through the front desk phone line.

How It Works

One Family Record From Enquiry to Alumni

1

Capture Every Enquiry

Website form, walk-in, phone or referral, every enquiry gets an owner and a follow-up date in minutes.

2

Run Tours and Interviews

Parents pick a slot, get a reminder, and the counsellor sees the full family history before the visit.

3

Admit and Collect

Offer letters, consent forms and the first fee instalment complete on the parent’s phone.

4

Keep Families Informed

Attendance, results, circulars and fee dues live in the parent app with reminders three days before due.

Modules That Matter Here

Six Modules Schools Use Every Week

By Role

What Each Person at the School Gets

AH

Admission Head

Owns the funnel

  • Live seat count by grade
  • Enquiry sources that convert
  • Counsellor follow-up load
CO

Counsellor

Owns the conversation

  • Today’s calls and tours
  • Family history before each visit
  • One-tap offer letters
FO

Finance Office

Owns collections

  • Dues by grade and age
  • Auto receipts and Tally sync
  • Concession approvals
PT

Parents

Own the decision

  • Attendance and results
  • Pay fees in two taps
  • Consent forms on the phone

Results

What Changed for Lakeside International School

A 1,800-student school in Bengaluru moved admissions, fees and parent communication to Campus Flow in one term.

92%

parents active on the app

67%

fewer front desk calls

9 days

faster Term 2 collection

“Consent forms, fee reminders and tour bookings all moved to the parent app in one term. The front desk finally has time for the families in front of them.”
MKMeera KrishnanPrincipal, Lakeside International School

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

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Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

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Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Schools & K-12 Ask

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See Campus Flow Running on Your School’s Data

Book a demo and we will load last year’s admissions and fee data so you can see the season as it would have run on Campus Flow.