Education CRM for Counsellors | Campus Flow
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For Counsellors

Who to Call Next, and Everything You Need Before You Dial

Counsellors should counsel, not hunt for context. Campus Flow opens your day with a prioritised worklist, the full family history on one screen and the next action one tap away.

3.2x

more follow-ups a day

0

notebooks required

1 screen

per family

Your Day

Thursday

09:30 Call back, Aarav Gupta

Asked about hostel fees on Tuesday

Priority

11:00 Video session, the Khans

B.Tech CSE, father joining from Dubai

Video

14:00 Campus tour, 4 families

All confirmed on WhatsApp

Confirmed

Follow-ups due

18 remaining, 6 are warm

18

The Problem

Context Lives in Notebooks and Chat Threads

Every call starts with a scramble: which family is this, what did they ask last time, did anyone send the brochure? The notebook knows, if you can find the page.

No Order to the Day

Follow-ups are chosen by memory. Warm families wait while cold ones get called twice.

Repeating What Was Already Said

Families re-explain their situation to every counsellor who picks up.

Admin Eats the Afternoon

Logging calls, sending brochures and updating sheets takes longer than the conversations.

How It Works

A Counsellor’s Day on Campus Flow

1

Open the Worklist

Calls, sessions and tours in priority order, with warm families first and reasons shown.

2

See the Whole Family

Every call, message, document and note on one screen before you dial.

3

Act in One Tap

Book a slot, send a brochure, request a document or release an offer without leaving the record.

4

Let the System Log It

Calls, messages and outcomes record themselves. AI drafts the note; you approve it.

Modules That Matter Here

Modules Counsellors Use All Day

By Role

How It Connects to the People Around You

AH

Admission Head

Owns the funnel

  • Sees your load, not your notebook
  • Rebalances before you drown
  • Same numbers you see
PT

Parents

Own the decision

  • Hear from you on time
  • Never repeat themselves
  • Act on links you send
FO

Finance Office

Owns collections

  • Offers flow to fees automatically
  • No receipt questions to you
  • Concessions approved in flow
IT

IT Admin

Owns the setup

  • Single login
  • Works on phone and laptop
  • Nothing to install

Results

What Changed for Counsellors at Meridian Coaching

Eighteen counsellors across six branches moved from notebooks to the Campus Flow worklist before the April intake.

3.2x

follow-ups per day

5 min

median first response

40%

less time on admin

“The worklist tells each counsellor who to call next. Nobody keeps a notebook any more, and the warm families get called first.”
RKRajesh KhandelwalCentre Director, Meridian Coaching

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

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Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

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Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

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Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Counsellors Ask

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See Your Day on Campus Flow

Book a demo and we will build a worklist from a sample of your enquiries so you can see what Thursday morning would look like.