Fee Management for Education Finance Offices | Campus Flow
New Virtual Counselling is live. Counsel families in any city over video. See how it works → Webinars Help Centre Careers Contact

For Finance Offices

Collections That Reconcile Themselves, Every Night

Finance offices spend the month chasing dues and the month end reconciling them. Campus Flow collects online, issues receipts automatically and posts to Tally overnight.

₹4.8 Cr

collected online in a week

Nightly

Tally reconciliation

9 days

faster term collection

Collections, Term 2

Day 12

Collected

₹6.2 Cr of ₹7.1 Cr due

87%

Overdue 1 to 7 days

₹48 L across 212 students

Reminded

Scholarship approvals

14 pending, ₹9.6 L

Review

Tally sync

Posted 02:10 AM, 0 exceptions

Clean

The Problem

Fee Collection Is a Manual Chase With a Manual Close

Reminders go out by hand, receipts are typed, concessions live in emails and the ledger is reconciled at month end from bank statements. Every step is a place for errors to hide.

Reminders Are Late and Generic

Mass SMS goes to everyone, including those who paid, and never includes a payment link.

Receipts and Concessions Do Not Match

Sibling, merit and staff concessions are applied inconsistently, and receipts have to be corrected.

Reconciliation Takes a Week

Bank statements, gateway reports and the ledger are matched by hand every month.

How It Works

From Fee Plan to Ledger Without Retyping

1

Define Fee Plans Once

Programme, term and head-wise plans with concessions, instalments and late fee rules.

2

Remind With a Link

Three days before due, each family gets their exact amount and a payment link on WhatsApp.

3

Collect and Receipt Automatically

UPI, cards, net banking and counter payments issue GST-compliant receipts instantly.

4

Reconcile Overnight

Every payment posts to Tally or your ERP nightly, with exceptions flagged for review.

Modules That Matter Here

Modules Finance Offices Use

By Role

How It Connects to the People Around You

PM

Principal & Management

Owns the outcome

  • Collections and dues on one page
  • Concession spend by category
  • Forecast by term
AH

Admission Head

Owns the funnel

  • Offers that convert to fees
  • Scholarship rules applied automatically
  • No manual handoff
PT

Parents

Own the decision

  • Exact dues and a link
  • Receipts in the app
  • No office visit to pay
IT

IT Admin

Owns the setup

  • Tally and ERP connectors
  • Payment gateway setup
  • Role-based access to finance data

Results

What Changed for Grantham University’s Finance Office

A private university in Jaipur moved fee plans, collection and reconciliation for 11 schools onto Campus Flow.

₹4.8 Cr

online in week one

0

manual receipts

Nightly

Tally reconciliation

“Receipts, instalments and scholarships reconcile with Tally overnight. Accounts stopped chasing us.”
ADAnil DeshmukhFinance Controller, Grantham University

Pricing

Simple, Transparent Pricing for Every Institution

Every plan includes all CRM features, free updates, secure cloud hosting and help moving your existing student data. Upgrade any time as your institution grows.

Save ₹200/mo annually

Starter

5–25 licences

For schools and single-campus institutes with one admissions team

{{p1}} /month

{{billNote}}

Get Started

Core features

  • Enquiry & Lead Records
  • Counselling Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited applications & devices
  • Student & Parent CRM
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing colleges and coaching chains

{{p2}} /month

{{billNote}}

Get Started

Everything in Starter, plus

  • Admission Pipeline Management
  • Tally & Accounting Integration
  • Online Fee Collection
  • Student & Parent Portal
  • Scholarship & Instalment Plans
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities and multi-programme campuses

{{p3}} /month

{{billNote}}

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Funnel Tracking & Reports
  • 30 counsellor logins
  • Hostel & Transport Allocation
  • Alumni & Placement Module
  • LMS & ERP Integrations
  • Document & Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-campus education groups and large universities

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

FAQs

Questions Finance Offices Ask

{{ faqTotal }} questions
    2.
{{ faqCur.cat }}

{{ faqCur.q }}

{{ faqCur.a }}

{{ faqCur.link }} →
Was this helpful?{{ faqVote }}

See Your Collections Reconcile Themselves

Book a demo with one term’s fee structure and we will show reminders, collection and the Tally posting end to end.