Analytics & Reports for Institutions | Campus Flow
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Product · Analytics & Reports

Every Number Your Board Asks For.
Live, Before They Ask.

One dashboard for the season, covering the admissions funnel, counsellor response, fee collection and seats against target. Click any number to open the records behind it.

Season 2026 dashboard· All campuses · Updated 2 min agoThis weekSeasonvs 2025
01 · Funnel18.4%Enquiry to enrolment+3.1 pts vs 2025Owner · Admissions head
02 · Counsellors11 minAverage first reply−42 min vs 2025Owner · Counselling head
03 · Fees96%Collected by due date+25 pts vs 2025Owner · Finance head
04 · Seats1,182of 1,240 seats filled95% of targetOwner · Registrar
05 · Board packMon 7 AMSent to the board weekly12 pages · automaticOwner · Principal
Every tile reads the same records your enquiry, counselling, fee and admission teams work in.40+ ready-made reports  ·  2 min data freshness  ·  0 spreadsheets to merge

The problem

Four Teams, Four Sheets, Four Different Answers

Ask how many enquiries came in this week and every team quotes its own export. The monthly report becomes a week of deciding whose number is right.

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to build the monthly admissions report by hand

{{ pv2 }}

versions of the same enquiry count in circulation

{{ pv3 }}

of marketing spend with no enrolment traced back to it

Enquiries this week, by who you ask

Week 39 · before Campus Flow

SourceCountGap
Admissions sheetExcel · admissions desk7,105+693
Marketing reportGoogle Sheets · agency6,960+548
Portal exportsSpreadsheet downloads · 4 portals6,412±0
Counselling logExcel · counsellors5,880−532
Deduplicated count in Campus Flow 6,412
1,225 enquiries apartbetween the highest and lowest count of the same week

Duplicates across portals, walk-ins never logged and calls counted twice. When every team reads the same records, there is only one number to report.

How it works

One Question, Five Steps, an Answer by Lunch

Every report starts as a question. This one came from the principal’s office on Monday morning.

Why is MBA 18% behind target this week?Principal · Mon 9 am
Owner · Campus Flow

Every Module Writes to One Data Model

Enquiries, counselling, applications, fees and seats land in the same records, so every chart counts the same thing and nobody exports a sheet.

FreshnessEvery 2 minExitOne source of truth
01Collect6,412 records
Data sources · live
Enquiries6,412
Applications2,108
Fee ledger₹4.2 Cr
FilterSeason 2026 · all campuses
Apply12 modules synced
Report builder · untitled
ChartBuildingReady
ShikshaGoogleMetaWalk-inReferral
MetricEnquiry → application
Split bySource · Meta lowest
Compare withSeason 2025
02Build3 charts
Owner · Admissions head

Pick a Metric, Get a Chart, No Formulas

Choose a metric, split it by source, programme or counsellor and compare with last season. Save it as a report or pin it to the dashboard.

TimeUnder a minuteExitSaved report
Owner · Campus Flow

Targets Turn Numbers into Alerts

Set targets per programme, counsellor and fee head. When a number falls behind its pace, the owner is alerted with the gap and the records behind it.

ChecksHourlyExitOwner alerted
03Compare−18% pace
Targets · B.Tech CSE
Seats vs target84%
B.Tech CSE · 101 of 120On track
MBA · 58 of 90Behind
Alert · MBA 18% behind
Board pack · Week 39
Enrolled1,182Collected96%Seats95%
PDF sent · Mon 7 am
04Share12-page PDF
Owner · Principal

The Board Pack Sends Itself

Enrolments, collections, seats and spend in one PDF, emailed to the board every Monday at 7 AM, with the same numbers as the live dashboard.

ScheduleMon 7 amExitPDF in every inbox
Owner · Counselling head

Every Number Opens the Records Behind It

Click any bar to see the enquiries, applicants or invoices inside it, then assign, message or export them from the same screen.

ClicksOneExitRecords assigned
05Act142 assigned
Drill-down · MBA enquiries
Not contacted in 48 hrs142
Source · Meta lead formsAssigned to · MBA team, 4 counsellors
Assigned
142 calls due today

Inside analytics

Nine Reports You Would Otherwise Build by Hand Every Week

Each one comes ready, reads the same records your teams work in and shows a live preview of what it answers.

BuildLive admissions funnelEnquiry, application and enrolment counts by programme, source and campus, updated every two minutes.
Enquiries6,412
Applied2,108
Enrolled1,182
Shows where the season is leaking
BuildSource & campaign ROICost per enquiry and per enrolment for every portal, campaign and event, from spend to seat.
Shiksha₹1,240
Google₹1,980
Meta₹4,100
Cost per enrolment
Moves budget to channels that enrol
BuildCustom report builderPick a metric, a split and a comparison. Save it, schedule it or pin it, with no formulas.
Metric · EnrolmentsSplit · Campusvs 2025
Answers a new question in a minute
CompareCounsellor performanceReply time, sessions and conversion per counsellor, against the team and against target.
PMRSNJSA
Shows who needs help this week
CompareFee collection dashboardBilled, collected, overdue and not yet due by programme and fee head, with ageing of dues.
81% collected14% overdue5% not due
Keeps cash flow visible daily
CompareSeat matrix vs targetSeats filled per programme, category and round, with the pace needed to close the gap.
MBA · 58 of 90 seats · round 2
Flags programmes falling behind
CompareTarget alertsWhen a number drops behind its pace, the owner is alerted with the gap and the records behind it.
MBA is 18% behind pace · alert sent to Rohit
Turns a number into an owner
ShareScheduled board packA PDF of the numbers the board asks for, emailed every Monday, matching the live dashboard.
Mon 7 am · 12 pages · 9 recipients
Ends the Monday scramble
ActDrill-down to recordsClick any bar or number to open the enquiries, applicants or invoices inside it, then act on them.
Meta · MBA→142 enquiries→Assigned
Goes from insight to action in one click

By role

Three Roles, One Source of Truth, Nothing to Reconcile

Each role opens the numbers it owns. The totals match across all three, because every view reads the same records.

Season 2026 dashboard · updated 2 min ago
Admissions headFinance headPrincipal
ProgrammesAllB.TechMBABBAB.ComWeek 39 · 22–28 Sep · Target 1,240 seats
Seats filled vs target95% overall
B.Tech CSE115/120
MBA58/90
BBA106/120
B.Com166/180
1,182Enrolled
96%Fees collected
₹1,840Cost per enrolment
Download this week’s board pack →
Admissions funnel · season to date+3.1 pts vs 2025
Enquiries6,412100%
Applications2,10833%
Offers1,42022%
Enrolled1,18218%
11 minAvg first reply
ShikshaTop source by enrolments
142Unreached in 48 hrs
Open the 142 enquiries →
Fee collections · Term 2₹4.2 Cr billed
Collected81% of billed₹3.4 Cr
Overdue1,006 invoices, 38 late₹0.6 Cr
ConcessionsMerit, need-based, sibling₹0.4 Cr
Export to TallyMonthly statement sent to the auditor
See dues by age →
Enrolments, season to date+14% vs 2025
20262025Target
Wk 31Wk 35Wk 39
1,182Enrolled
58Seats to target
3 wksLeft in season
Campus AI · MBA is the only programme behind paceMeta lead forms convert at 2.1%, half of Google search. Moving ₹1.2L of spend closes about 20 seats.

Results

What Teams Decided Once the Numbers Were Live

Four institutions, one season each, tracked week by week against the season before. Each card names the report that drove the change.

Northfield UniversityAhmedabad · 2,400 seatsShare
−92%time spent building monthly reports60 hrs→5 hrsSeason on season
Hours on the report, by month
This seasonLast season
Wk 1Wk 8
Report used · Scheduled board pack
Read the case study →
Meridian CollegePune · 1,200 seatsBuild
₹38Lmarketing spend moved to channels that enrol₹2,900→₹1,840Season on season
Cost per enrolment, by week
This seasonLast season
Wk 1Wk 8
Report used · Source & campaign ROI
Read the case study →
Compass AcademyBengaluru · K-12Compare
+14%seats filled against target83%→97%Season on season
Seats filled vs target, by week
This seasonLast season
Wk 1Wk 8
Report used · Seat matrix vs target
Read the case study →
Grantham InstituteDelhi · CoachingAct
2 hrsfrom alert to action on a falling target2 days→2 hrsSeason on season
Hours from alert to action
This seasonLast season
Wk 1Wk 8
Report used · Target alerts
Read the case study →

Pricing

Simple, Transparent Analytics & Reports Pricing

Every plan includes unlimited dashboards, secure cloud hosting and historical-data import. Upgrade anytime as your reporting grows.

Save ₹200/mo annually

Starter

5–25 licences

For single-campus institutes reporting to one principal

{{p1}} /month

{{billNote}}

Get Started

Core features

  • Admissions funnel dashboard
  • Enquiry source reports
  • Fee collection summary
  • Excel & PDF export
  • 20 ready-made reports
  • 6 counsellor logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For colleges tracking targets across programmes

{{p2}} /month

{{billNote}}

Get Started

Everything in Starter, plus

  • Custom report builder
  • Targets & pace alerts
  • Counsellor performance reports
  • Campaign ROI & cost per enrolment
  • Scheduled email reports
  • 10 counsellor logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For universities reporting to a board every week

{{p3}} /month

{{billNote}}

Get Started

Everything in Growth, plus

  • Campus AI weekly insights
  • Seat matrix vs target
  • 30 counsellor logins
  • Scheduled board pack
  • Drill-down to records
  • Ageing of dues & concessions
  • Role-based dashboard access
  • 48 hrs/year on-call support

Enterprise

200+ licences

For education groups consolidating across campuses

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited counsellor logins
  • Cross-campus consolidation
  • Data warehouse & BI connectors
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

Campus Flow · Analytics & Reports Demo

Every Number Tracked, Explained and Acted on

Watch a walkthrough of the live dashboard, from the admissions funnel and fee collections to target alerts, drill-downs and the Monday board pack.

Book Your Live Demo www.campusflow.io
Campus Flow analytics dashboard with funnel, fees and seat reports

Security & Compliance

Power Your Institution with Campus Flow
India’s Secure, Compliant Education CRM

Student records, applications and fee data, protected by enterprise-grade security and Indian data-protection standards.

DPDP Act Ready

Student data handled under India’s Digital Personal Data Protection Act, 2023.

ISO 27001 Certified

Information security management audited and certified to ISO/IEC 27001.

UGC & AICTE Aligned

Admission and record formats aligned to UGC, AICTE and state board requirements.

SOC 2 Type II

Controls for security, availability and confidentiality independently audited.

GDPR Compliant

International student data handled to GDPR standards for global admissions.

In the News

Analytics & Reports in the News

How India’s media is covering the way institutions measure admissions, fees and outcomes.

Front-desk team working through the enquiry inbox
Admissions Analytics

From Spreadsheets to Live Funnels, How Colleges Now Track Admissions Daily…

Admissions heads used to wait for the month-end sheet. Live funnels by source and programme are…

Anurag Tiwari

EdTech Bulletin

31 Jan 2025

Read ›
Counsellor following up an enquiry with a family
Marketing ROI

Which Ads Actually Fill Seats? Institutions Trace Spend to Enrolment…

Cost per enrolment by portal and campaign is changing how colleges plan next season’s marketing budget, and…

EBR Online Bureau

Education Business Review

Jan 29, 2025

Read ›
Admissions head reviewing enquiry funnel analytics
Board Reporting

Campus Flow Adds Scheduled Board Packs and Campus AI Insights to Analytics

The update emails a weekly PDF of enrolments, collections and seats to the board, with AI notes on what changed, and…

By EduWire India

EduWire India

May 20, 2023

Read ›

Rated by Leadership Teams

India’s Top-Rated Education Analytics Software

Rated by principals, admissions heads and finance heads for dashboards, reports and insights on every major software review platform.

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Most Likely to Recommend, Admissions, Winter 2023

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4.6/5

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Rated for dashboards & reports

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5.0/5

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5-star reviews from finance heads

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